Taylor is moving closer to implementing a software change that will streamline how residents receive city meeting agendas.
During its Thursday, March 14 meeting, the City Council will hear a presentation about what switching to CivicPlus’ Agenda and Meeting Management Software looks like.
According to a City Hall agenda packet, switching to the AMMS program would make the process of composing the agendas more efficient and provide easier online access.
“Currently, staff is creating agendas and minutes for council meetings and board and commission meetings using various programs such as Word, PowerPoint and Adobe,” a city staff analysis said. “City departments send their (subject matter) and backup documents to the city clerk, who then proofs, numbers, converts and combines the documents to create the agenda packet. This process is time-consuming and requires multiple staffmember involvement.”
The council approved a request to purchase the AMMS software, then called CivicClerk, for the 2024 fiscal year budget process.
Switching to the program would cost the city $11,261 for the first year. Afterwards, it would be a $4,800 annual license.
City staff said since they rely on CivicPlus for its website and codification, the AMMS software already naturally interfaces with current programs.
A staff analysis said the program could be “incorporated onto the city website with the touch of a button.”
While the agenda lists the item as just receiving a presentation on the agenda software program, it says council members have the option to continue manually combining documents to create agenda packets.
In other business, city leaders will:
• Consider approving purchase of six marked and two unmarked Police Department vehicles for a total of up to $787,200.
• Consider an ordinance regarding a request to approve a New Neighborhood Plan on 39 acres located at the southwest corner of Carlos G Parker Boulevard S.W. and FM 973.
• Consider a resolution accepting petitions for release from the Taylor extraterritorial jurisdiction.
